Success in the practice of law requires thorough research, careful crafting of persuasive arguments and powerful advocacy for clients. Lawyers must constantly work to improve client relationships while controlling costs and increasing overall billable hours. With all of this on their plates, attorneys still end up spending a significant portion of their time performing mundane business and clerical functions such as time and billing management, document assembly and other routine tasks.
To improve efficiency and manage these functions, many attorneys have turned to application software specifically created for the legal industry. There are a wide variety of packages available that perform some combination of case and client oversight, time tracking, billing and invoicing, document management and other pertinent functions. While these applications can certainly make life easier for many lawyers, they also come with their own challenges.
Consider the case of Dan, an attorney working at a small law firm. Frustrated by the time-consuming, manual nature of doing so many tasks by hand, he purchased electronic practice management software to help handle some of his daily activities. This allowed him to automate his time tracking and client billing as well as organize his case documentation. Initially, this seemed to streamline many of these processes but over time Dan discovered that this was not always the case.
With all of his practice information stored on the computer at the office, Dan found it difficult to work from home. He also had to print out anything that he needed to bring to court, which was a slow process. Even worse, he often did not have all of the documents that he needed when in court, as it seemed there was always something still on his computer. To better track his billable hours, Dan diligently kept up his schedule on his computer, but was annoyed with having to sync his computer’s electronic calendar with his portable one. He considered putting all of the data onto his laptop, but was worried about carrying all of his client information around. What would happen if his laptop was lost or stolen? Eventually, he ended up just keeping everything in hardcopy again. Unbeknownst to Dan, there is better way.
Fortunately, cloud services such as Proxios can solve these problems for lawyers. Through the Proxios cloud, attorneys can securely access all of their applications and files from any Internet-connected device in any location. In addition to standard office applications, software specifically for legal professionals can be used to create a secure online client portal, encrypted attorney-client communications, docket management, file storage and more. Whether it is a desktop computer in the office, a laptop at home or a tablet in the courthouse, all of an attorney’s documents and files are immediately available.
Some lawyers have been hesitant to take advantage of the benefits of cloud computing for fear that they are giving up control of privileged client information. This fear is unfounded as thus far, 19 states have ruled on the ethics of attorneys storing client information in the cloud and all 19 of them have found it permissible, provided that the standard of reasonable care is applied. Proxios more than meets this standard with enterprise-class security that protects the data in the cloud and also secures end users’ systems. So attorneys can safely access all their relevant information quickly and easily, freeing them up to concentrate on their clients.